Built around your kitchen, not your POS.
Stockcount covers the same job (counts, invoices, recipe costing, live food cost) without needing Toast POS. Count by voice in the walk-in. Photograph the invoice at the dock and see it parsed in the session. From $19/month, published pricing, no contract, no setup fee.
The money side
Pricing, side by side.
xtraCHEF tier, onboarding, and processing details from Toast’s own docs as of 2026-07-02. Toast does not publish a price. Stockcount pricing from our pricing page.
| Stockcount | xtraCHEF | |
|---|---|---|
| Entry price (single location) | $19/mo | Quote-only. Third-party listings report $149 to $349/mo; Toast does not publish a price |
| Pro tier (more credits, multi-location) | $49/mo | Quote-only. Recipe costing and inventory sit in the Pro tier |
| Setup fee | None | Not published. Their FAQ says they do not offer set-up services; onboarding is coaching, you do the data entry |
| Extras beyond the plan price | Usage credits included; optional extra usage bills at cost | Unpublished |
| Contract | Month-to-month, cancel from the billing page | Written non-renewal notice 30+ days before expiration, no refunds, per their terms |
| Invoice turnaround | Parsed in the session; uncertain lines flagged for review | Typically 6 to 8 hours, up to 24 hours in processing, per Toast’s own docs |
| Time to first count | Same day, self-serve | Essentials in as little as a week; Pro about seven weeks, per their FAQ |
| First-year cost, one location | $228 on Starter, $588 on Pro | Quote-only. At reported third-party rates, roughly $1,800 to $4,200 |
The count happens without a count sheet.
xtraCHEF counting is a desktop spreadsheet grid or typed mobile entry. Stockcount removes the typing. Walk the walk-in and say what you see: '2 cases chicken thighs, half a bag of flour.' Each item shows on screen as it is heard. The count is done when you stop talking.
- A weekly count is about 15 minutes of talking
- Invoices captured by photo or PDF upload, parsed in the session
- Food cost percentage updates the moment a count or invoice lands
No Toast required, no quote required.
xtraCHEF's sales-linked features need Toast POS data, and its pricing sits behind a demo. Stockcount works with any POS or no POS, and the price is on the site: $19, $49, or $149 a month, month-to-month. If it does not earn its keep, cancel from the billing page.
- No setup fee, no per-seat pricing, no quote call
- Starter ($19/mo) covers a single location
- Pro ($49/mo) adds credit headroom and multi-location dashboards
Who should stay on xtraCHEF.
If you run on Toast, your vendors feed invoices in by EDI, and the main job is posting invoices and sales to QuickBooks automatically, xtraCHEF does that job well. Stockcount has no accounting integrations today.
- EDI auto-feeds from broadliners like Sysco and US Foods, no scanning
- Toast POS and QuickBooks sync, sales post automatically
- Ingredient price tracking across a high volume of invoices
Last updated 2026-07-02
xtraCHEF pricing, explained.
As of 2026-07-02, xtraCHEF by Toast sells two tiers, Essentials and Pro, and neither has a published price. Toast’s help center lists what each tier includes and routes you to a demo. Third-party listings report roughly $149 to $349 a month, but that number traces back to a single vendor-supplied figure recycled across aggregator sites, so treat it as a rough guide, not a quote. Recipe costing and inventory, the features you likely came for, sit in the Pro tier.
Onboarding is where the real cost hides. Per xtraCHEF’s own FAQ, Essentials takes as little as a week, Pro takes about seven weeks working with an Onboarding Consultant, and they do not offer set-up services. The consultant coaches; you do the data entry. Their terms also require written non-renewal notice at least 30 days before your term expires, with no refunds. Third-party analyses note Toast POS itself typically runs one- to two-year contracts.
Stockcount covers the same core work for $19 to $49 per month, self-serve, with the price published and no contract. The gaps run the other way: we have no QuickBooks sync and no vendor EDI feeds, so a high-volume operator whose Sysco invoices arrive automatically has a real reason to stay.
What switching looks like.
There is no seven-week project. Import your item list as a CSV, or skip the export entirely: photograph one recent invoice from each of your vendors and Stockcount builds your catalog from the line items. Then do your first count. Signup to a finished first count is a same-day job.
Because Stockcount is month-to-month, the sensible way to switch is to overlap: run both tools for one inventory cycle, compare the numbers, and keep the one that earned the month. If you want help moving a large catalog, email us and we will migrate it with you.
Keep reading.
- Stockcount vs xtraCHEFThe full feature-by-feature comparison table.
- AI inventory managementHow voice counting and invoice scanning work.
- Free food cost calculatorCheck your food cost percentage in 30 seconds.
- Stockcount pricingStarter, Pro, and Business, all month-to-month.
Frequently asked questions.
- How much does xtraCHEF cost?
- Toast does not publish a price for xtraCHEF. Its help center lists two tiers, Essentials and Pro, with no dollar amounts, and routes you to a demo. Third-party listings report roughly $149 to $349 a month, but that figure is vendor-supplied and Toast does not confirm it. Recipe costing and inventory sit in the Pro tier. Stockcount publishes its pricing: $19, $49, or $149 a month, no setup fee.
- Is there a cheaper alternative to xtraCHEF?
- Almost certainly, though with quote-only pricing you have to ask xtraCHEF to be sure. Stockcount covers counting, invoice capture, recipe costing, and live food cost percentage from $19 a month, with the price published on the site. The tradeoff is the invoice pipe: xtraCHEF has EDI auto-feeds from broadliners like Sysco and US Foods, so those invoices flow in with no scanning. Stockcount captures invoices by photo or PDF upload.
- Does Stockcount have usage limits?
- Each plan includes monthly usage credits for the AI features. Starter covers roughly 1.5 hours of voice counting or 60 invoice scans a month; Pro covers about 5 hours or 180 scans. If you run out mid-month, turn on extra usage, which bills at cost with a monthly cap you set. No surprise invoices.
- What is the difference between Stockcount and xtraCHEF?
- xtraCHEF is an invoice-processing and food-cost tool built around Toast. It can run standalone for invoice capture, but per Toast’s own docs the only true integrations are Toast and QuickBooks, and sales-linked features like actual-versus-theoretical need Toast POS product-mix data. Stockcount is a counting-first tool that works with any POS or no POS. You count by voice with your phone in your pocket, photograph invoices at the dock, and ask questions in plain language.
- Can I switch from xtraCHEF to Stockcount?
- Yes. Import your item list as a CSV, or skip the export entirely: photograph a recent invoice from each vendor and Stockcount builds the catalog from the line items. A single-location catalog is usually set up and counted the same day. Stockcount is month-to-month, so the safe move is to run both for one inventory cycle before you cancel anything.
- Does Stockcount have every xtraCHEF feature?
- No. Stockcount has no accounting integrations, so if automatic QuickBooks sync is the reason you bought xtraCHEF, it still wins there. It also has no vendor EDI feeds and no email-in address for invoices; capture is photo or PDF upload. If you are a high-volume Sysco or US Foods operator who lives on EDI auto-feeds, that is a real xtraCHEF advantage.
- Do I need Toast POS to use Stockcount?
- No. Stockcount is standalone, so it works with any POS or none. That is the reverse of xtraCHEF: it can capture invoices without Toast, but its sales-linked features need Toast product-mix data, and there is no documented manual sales import. If you left Toast, or never ran it, that gap decides it.
- Where does Stockcount get sales data without Toast?
- Stockcount does not pull sales from a POS yet. You enter sales totals in chat when you want your food cost percentage, and Square POS integration is in development. If automatic sales sync from Toast is your priority, that is a real point in xtraCHEF's favor.
Run both for a month and keep the one that earns it.
Set up your catalog from a handful of invoice photos and do your first count this week. Plans from $19/mo, no contract, cancel anytime.