For cafés
Inventory for coffee shops that actually get counted.
Most cafés skip weekly counts because the spreadsheet is too slow. Stockcount lets you count by voice in 15 minutes, scan the Sysco invoice from the dock, and stop finding out your cost is wrong at month-end.
The Monday-morning count
15 minutes, not two hours.
Walk the walk-in, the back shelf, and the retail case. Say what you see: '2 bags whole bean Ethiopia, half gallon oat milk, 6 cartons eggs.' The count is done when you are.
- Covers dairy, whole-bean coffee, syrups, pastries, retail SKUs
- Par-level alerts so you know what to order before a Saturday rush
- Partial counts ("about half a bag") recorded as-is
Vendor invoices
One photo from the receiving dock.
Your coffee roaster emails PDFs. Your produce vendor hands you a printed invoice. Your dairy guy leaves a receipt on the shelf. Stockcount handles all three — photo, PDF, forward-from-email.
- Parses line items, pack sizes, and per-unit costs
- Flags ≥10% price changes so you notice before the margin moves
- Updates ingredient cost → plate cost → food cost % automatically
Drink cost, not guessing
Know what a 12oz latte actually costs.
Link espresso, milk, syrup, and cup to your menu item. The moment your dairy price changes, every milk-based drink re-prices. See gross margin per drink, not just aggregate COGS.
- Recipe builder with sub-recipes (espresso shots, brewed batch, syrups)
- Yield math for brewed coffee and milk pulls
- Suggested menu price based on target margin
Built to stay cheap
From $19/month. Starter tier included.
Food trucks, pop-ups, and single-location cafés fit in Starter. Growing? Pro covers daily ops for most coffee shops. No per-seat pricing, no per-SKU limits, no annual contract.
- Starter ($19/mo): ~1.5 hrs voice, ~60 invoice scans
- Pro ($49/mo): ~5 hrs voice, ~180 invoice scans — fits most cafés
- No credit card to try — 200 free credits on signup
What cafés ask
A few common questions.
- Do I need a Square account?
- No — Stockcount works standalone. Connecting Square adds menu item import and sales-based variance analysis.
- Does it handle whole-bean coffee waste?
- Yes. Track bean pulls by shot count, batch brew yield, and retail bag sales separately.
- What about retail inventory (mugs, merch)?
- Tracked as non-ingredient SKUs with their own cost basis. Counts the same way.
- Can my baristas count?
- Yes. Invite them as Counters — they can count but not see cost data.
More questions? Ask directly.
Try it in your café this week.
200 free credits on signup. Set up your top 30 SKUs in 10 minutes and count the walk-in by voice tomorrow morning.